Gallery Associates
Sales

Location: Singapore, Jakarta
Job Category: Associate
Job Type: Full Time

Job Summary:

As Sales Associate for the Gallery, you will play a pivotal role in fostering relationships with artists, collectors, and cultural institutions. The ideal candidate is passionate and interested in the arts and is
eager to learn. Superior communication skills, the ability to multitask under pressure, and good knowledge of Southeast Asian Art are required. Must be comfortable with improvising, taking initiative, and be calm under pressure. Discretion, a collaborative spirit and a positive attitude are essential requirements for these roles. You must also be confident, highly presentable and with an understanding of exceptional customer service.

Working Hours:

Singapore
5-day work week, including 4 weekdays and 1 weekend day.
(Weekdays: 11:00 AM – 7:00 PM, Weekends: 12:00 PM – 6:00 PM)

Indonesia
6-day work week, including 6 weekdays and 1 weekend day.
(Weekdays: 10:00 AM – 6:00 PM, Weekends: 12:00 PM – 6:00 PM)

Key Responsibilities:

• Assist in monitoring online sales platforms.
• Interacting with the public in front-facing capacity including answering phone calls
  and fielding visitors and collector’s questions.
• Supporting the design and development of digital sales tools.
• Support our current loyal client base, as well as proactively building
  and nurturing new customer relationships.
• Monitoring and research global art markets and implementing sales strategies.
• Work with other teams (Marketing, Curatorial) to provide content
  and support for exhibition related matters.
• Ensure timely follow up with clients after exhibition and art fairs.
• Generate accurate and timely invoices to clients.
• Respond to email inquiries and other inquiries through 3rd party sales
  channels such as Ocula and Artsy.
• Maintain up to date and comprehensive client information.
• Build customer service relationship for effective and comprehensive coverage.
• Update Gallery Manager daily on customer’s general business.
• Achieve monthly and yearly sales targets.
• Manage specific portfolios under his/her responsibility.

Requirements:

• Comfortable being in a front-facing in-person role.
• Possess a post-graduate degree preferably in the Arts/Arts History/Art Management.
• Keen interest in and strong knowledge of SEA art history.
• Proficient in Microsoft Office Applications.
• Thorough knowledge and appreciation for the artist represented by the Gallery.
• Strong organisational, project management, and inter-personal skills,
  able to work independently and as part of a team.
• Able to withstand work pressure and customer’s demands.
• Able to work on weekend and at after hour events.
• Ability to treat sensitive information with appropriate discretion.
• Entails moderate physical duties daily.
• Travel will be required for the role.
• Punctuality in all aspects of the position.
• Dress code is smart casual at all times.

This job description outlines the primary duties and responsibilities of the role but is not exhaustive. Responsibilities may evolve over time, and additional duties may be assigned as necessary.

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience. Please send all application materials to art@gajahgallery.com.

Gallery Assistant
Assistant to Director

Location: Singapore
Job Category: Assistant
Job Type: Full Time

Job Summary:

The Gallery Assistant serves as a key administrative and executive support role to the Gallery Director and Owner. This position is responsible for ensuring the smooth and efficient management of their day-to-day affairs by providing high-level administrative and secretarial support. The role requires handling sensitive and complex matters with professionalism, discretion, and sound judgment.

The Assistant is expected to take initiative where appropriate, particularly in the absence of the Director, and must demonstrate a high degree of creativity, independence, and adaptability.

Working Hours:

Singapore
5-day work week, including 4 weekdays and 1 weekend day.
(Weekdays: 11:00 AM – 7:00 PM, Weekends: 12:00 PM – 6:00 PM)

Key Responsibilities:

Assistant to Manager

• Provide comprehensive administrative support to the Directors and Owner to ensure the smooth operation of daily activities.
• Manage correspondence with artists, clients, and vendors on behalf of senior administrative staff.
• Act as the secondary point of contact (Second-in-Command) for projects led by Gallery Directors.
• Support the Finance Department in tracking and collecting payments from clients.

Customer Relationship

• Conduct personalized VIP tours for clients, artists, museum curators, scholars, and other special guests.
• Ensure a welcoming and professional environment for all visitors by maintaining gallery cleanliness, preparing accurate price lists and artist information, and offering engaging gallery tours.
• Foster long-term relationships by converting first-time visitors into repeat clients.
• Maintain an up-to-date and comprehensive client database.
• Develop and nurture client relationships to ensure thorough and effective engagement.
• Provide daily updates to the Gallery Director on client interactions and general business activity.

Administrative

• Maintain an organized and accessible filing system for both digital and physical records.
• Manage inventory and procurement of office supplies.
• Offer general assistance and a welcoming presence to gallery visitors.
• Respond to routine inquiries and provide accurate information as needed.
• Perform day-to-day administrative tasks including filing, document preparation, copying,
  binding, and scanning.
• Handle confidential and sensitive information with discretion.
• Supervise and guide junior administrative staff to ensure efficient workflow.

Requirements:

• Open only to Singapore Citizens or Permanent Residents.
• Possessing a diploma or postgraduate degree, preferably in Art, Art History, or Arts Management.
• Strong interest in and sound knowledge of Southeast Asian art history.
• Deep appreciation and thorough understanding of the artists represented by the Gallery.
• Proficient in Microsoft Office applications.
• Excellent organizational, project management, and interpersonal skills.
• Ability to work both independently and collaboratively within a team.
• Able to perform under pressure and manage demanding client expectations.
• Comfortable in a client-facing, in-person role.
• Ability to handle confidential and sensitive information with discretion.
• Willing and able to work on weekends and attend after-hours events as required.
• Travel will be required for the role.
• Capable of handling moderate physical tasks on a daily basis.
• Consistently punctual and reliable across all responsibilities.
• Dress code is smart casual at all times.

This job description outlines the primary duties and responsibilities of the role but is not exhaustive. Responsibilities may evolve over time, and additional duties may be assigned as necessary.

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience. Please send all application materials to art@gajahgallery.com.

Gallery Registrar
& Venue Hire Coordinator
Contract Maternity Cover

Location: Singapore
Job Category: Assistant
Job Type: 8 months contract
from September 2025 – April 2026

Job Summary:

The Registrar is responsible for overseeing the Gallery’s inventory and ensuring the accurate documentation, care, and movement of artworks. This role manages all incoming and outgoing works of art, coordinating closely with artists, collectors, and institutions. The Registrar also assists with local and international shipping logistics, including customs procedures, to ensure the safe and compliant transport of artworks for exhibitions, sales, and loans.

The second main responsibility as a Venue Hire Coordinator is to be responsible for managing all aspects of external gallery rentals, including private functions, events, and group bookings. This role involves liaising with prospective clients, administering hire agreements, and ensuring the smooth coordination between clients and internal teams. The Coordinator will maintain all related documentation and manage the venue hire calendar. 

Working Hours:

Singapore
5-day work week, including 4 weekdays and 1 weekend day.
(Weekdays: 11:00 AM – 7:00 PM, Weekends: 12:00 PM – 6:00 PM)

Key Responsibilities:

Registrar

• Maintain accurate and up-to-date records of all artworks, including provenance, condition reports, acquisition details, and exhibition history.
• Manage the gallery’s collection database.
• Create and update condition reports for all incoming and outgoing works.
• Coordinate loans (both incoming and outgoing), including loan agreements, insurance, condition checks, and transportation.
• Liaise with artists, collectors, lenders, and institutions on the logistics and terms of loans.
• Ensure compliance with legal and ethical standards for international or domestic loans (e.g., export/import regulations, cultural property laws).
• Organize packing, shipping, and customs documentation for artworks, both domestically and internationally.
• Select and coordinate with fine art shippers, couriers, and handlers.
• Oversee the safe transport and installation/deinstallation of artworks.
• Perform or arrange condition checks before and after transportation or exhibition.
• Work closely with conservators to assess and recommend treatment when necessary.
• Monitor the environmental conditions (e.g., temperature, humidity, light) of storage and display spaces.
• Arrange and maintain insurance coverage for artworks in storage, transit, or on display.
• Ensure proper storage of artworks, using archival materials and best practices.
• Work with curators and exhibition teams to plan and execute the logistical aspects of shows.
• Manage shipping schedules, crate production, artwork layout, and installation needs.
• Create installation guides and movement schedules.

Venue Hire Coordinator

• Manage all external venue hire requests for events, group bookings, and private functions.
• Liaise with clients regarding venue availability, hire terms and conditions, quotations, equipment needs, and other booking details.
• Prepare, issue, and manage contracts, required documentation, and ensure
  compliance with gallery policies.
• Maintain an up-to-date venue hire calendar and accurate records of all hire agreements.
• Act as the main point of contact between the Gallery and the client throughout the hire process.
• Ensure the venue and all related equipment or services are available, functioning, and prepared for hire.
• Develop and maintain a professional sales pack and promotional materials for venue hire.
• Coordinate closely with Gallery team to ensure venue hires are scheduled in alignment with exhibitions and internal programming.

Requirements:

• Open only to Singapore Citizens or Permanent Residents.
• Possessing a diploma or postgraduate degree, preferably in Art, Art History, or Arts Management.
• Strong interest in and sound knowledge of Southeast Asian art history.
• Deep appreciation and thorough understanding of the artists represented by the Gallery.
• Proficient in Microsoft Office applications.
• Excellent organizational, project management, and interpersonal skills.
• Ability to work both independently and collaboratively within a team.
• Able to perform under pressure and manage demanding client expectations.
• Comfortable in a client-facing, in-person role.
• Ability to handle confidential and sensitive information with discretion.
• Willing and able to work on weekends and attend after-hours events as required.
• Capable of handling moderate physical tasks on a daily basis.
• Consistently punctual and reliable across all responsibilities.
• Dress code is smart casual at all times.

This job description outlines the primary duties and responsibilities of the role but is not exhaustive. Responsibilities may evolve over time, and additional duties may be assigned as necessary.

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience. Please send all application materials to art@gajahgallery.com.

Gallery Intern

Location: Singapore, Jakarta, and Manila
Job Category: Assistant
Job Type: Internship

Job Summary:

The Gallery Intern will support the team in organising exhibitions in the gallery spaces. This role involves assisting with the production and delivery of exhibitions and working closely with internal teams, external curators, artists, and installers. The intern will assist with exhibition management, including installation, loan agreements, and technical aspects.

Working Hours:

Singapore, Philippines
5-day work week, including 4 weekdays and 1 weekend day.
(Weekdays: 11:00 AM – 7:00 PM, Weekends: 12:00 PM – 6:00 PM)

Indonesia
6-day work week, including 6 weekdays and 1 weekend day.
(Weekdays: 10:00 AM – 6:00 PM, Weekends: 12:00 PM – 6:00 PM)

Key Responsibilities:

• Assist with exhibition planning, installation, and deinstallation.
• Support inventory management by cataloguing artworks and updating records.
• Coordinate logistics, including condition reporting, packing, and transportation of artworks.
• Prepare exhibition materials such as wall texts, labels, and checklists.
• Assist with research, documentation, and archiving of past and upcoming exhibitions.
• Provide support during exhibition openings and events.

Requirements:

• Currently pursuing or recently completed a diploma or degree in Art History, Museum Studies, Arts Management, or a related field.
• Strong organisational skills and keen attention to detail.
• Familiarity with inventory management systems and basic art handling is a plus.
• Interest in contemporary art and exhibition practices.

This job description outlines the primary duties and responsibilities of the role but is not exhaustive. Responsibilities may evolve over time, and additional duties may be assigned as necessary.

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience. Please send all application materials to art@gajahgallery.com.