Gallery Assistant
Sales

Location: Singapore, Jakarta and Philippines
Reports To: Head of Sales Singapore, Head of Sales Manila
Job Category: Assistant
Job Type: Full Time

JOB SUMMARY

As Gallery Assistant – Sales for the Gallery, you will play a pivotal role in fostering relationships with artists, collectors, and cultural institutions. The ideal candidate is passionate and interested in the arts and is eager to learn. Superior communication skills, the ability to multitask under pressure, and good knowledge of Southeast Asian Art are required. Must be comfortable with improvising, taking initiative, and be calm under pressure. Discretion, a collaborative spirit and a positive attitude are essential requirements for these roles. You must also be confident, highly presentable and with an understanding of exceptional customer service.

The job description is intended to be an outline of the duties and responsibilities for this role. This is not exhaustive, and it is likely to change over time. You may be expected to undertake other duties that are commensurate with this role

DUTIES & RESPONSIBILITIES
Sales

• Working alongside Head of Sales in conversations with collectors, artists and institutions
• Assist in monitoring online sales platforms
• Interacting with the public in front-facing capacity including answering phone calls and fielding visitors and collector’s questions
• Supporting the design and development of digital sales tools
• Support our current loyal client base, as well as proactively building and nurturing new customer relationships
• Monitoring and research global art markets and implementing sales strategies
• Work with other teams (Marketing, Curatorial) to provide content and support for exhibition related matters.
• Ensure timely follow up with clients after exhibition and art fairs
• Generate accurate and timely invoices to clients
• Respond to email inquiries and other inquiries through 3^rd party sales channels such as Ocula and Artsy
• Maintain up to date and comprehensive client information
• Build customer service relationship for effective and comprehensive coverage
• Update Gallery Manager daily on customer’s general business
• Achieve monthly and yearly sales targets
• Manage specific portfolios under his/her responsibility

Market Research and Observation

• Work with colleagues to transform market intelligence into sales opportunities
• Attend gallery and museum exhibitions to increase visibility in the art world
• Work closely with Gallery team to plan, organise and install art fair booths in specific markets
• Monitor any possible market changes or shifts in customer’s demand and preferences

Exhibition/Fair Management

• Responsible for air fair applications
• Completing all administration tasks relating to the participation in fairs, including submission of forms and artworks
• Lisie with fairs to ensure all relevant information is received prior to event
• Assist with press and catalogue entry and preparation of fair materials 
• Coordinating transport to ensure all artworks arrive and depart safely
• Assist with all on-site aspects of art fairs
• Assist with move-in and move-out of art fairs 
• Prepare shipment to client for sold works after the fair
• Working closely with exhibitions team ensuring exhibition-related programmed are aligned with direction of exhibitions
• Working with other department heads to ensure teams run smoothly and maintain harmonious working methods and communications
• Directly line manage 3-4 staff ensuring these staff members feel supported, nurtured and equipped with the relevant information to carry out their duties effectively
  

Administrative

• Provide general support to visitors
• Provide information by answering general questions and requests
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Handle sensitive information in a confidential manner
• Oversee and supervise the work of junior staff
• Provide administrative support for gallery activities and manage curatorial projects

JOB HOLDER’S SPECIFICATIONS

• Passion for the arts and a desire to be actively involved in the art community
• Proficient in Microsoft Office Applications and a basic knowledge of Abode Applications
  primarily Photoshop, Indesign and Illustrator
• Strong graphic design skills
• Patient, hardworking and willing to learn
• Basic knowledge of Southeast Asian art and artists is a bonus
• May be required to work on public holidays
• May be required to work on special events
• Students may apply
  

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience. Please send all application materials to art@gajahgallery.com

Gallery Intern
Exhibition Management

Location: Singapore, Jakarta and Philippines
Reports To: Gallery Executive
Job Category: Intern
Job Type: Internship (3-6 month period)
Working Hours: 4/5/5.5 day work week consisting
of weekdays and weekend (weekdays: 11-7pm, weekends 12-6pm)

JOB SUMMARY

The Gallery Intern supports the team to realise exhibition in the Galleries. In this role you will assist with the production and delivery of exhibitions. Working closely with the team, external curators, artists and installers, you will be responsible to assist with exhibition management, including install, loan agreements, and technical aspects. 

The job description below is intended to be an outline of the duties and responsibilities for this role. This is not exhaustive, and it is likely to change over time. You may be expected to undertake other duties that are commensurate with this role

DUTIES & RESPONSIBILITIES
Curatorial

• Work with other teams to provide content and support for exhibition related matters
• Working with curators to assist with mounting exhibitions at the Galleries
• Provide administrative support for curatorial activities and manage curatorial projects
• Update exhibition materials such as artist CVs, biographies
• In-depth research on both individual works of art as well as specific artist
• Produce information packs based on research on various artist and/or specific artworks
• Draft extended text for wall labels/texts

Exhibition Management

• Assist in the organisation of an art exhibition from inception to completion
• Assist with the technical aspects of multimedia and installation artworks
• Assist with the physical installation of artworks including and not limited to the painting and repairing of walls and pedestals
• Responsible for technical support, maintenance and daily operations in relation to all exhibitions at the Gallery locally and internationally
• Coordinate general exhibition matters
• Intern will be required to attend all exhibition opening during the period of the internship

Administrative

• Provide general support to visitors
• Provide information by answering general questions and requests
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc. 
• Handle sensitive information in a confidential manner 

Others

• Assist artist with proposal submissions for biennale/residencies 
• Assist Gallery with proposal submissions for funding
• Assist in sourcing of new artist and artworks
• Assist with artwork handling when required
• Other general administrative duties as required

JOB HOLDER’S SPECIFICATIONS

• Possess a degree or diploma in Arts Management or in the Arts
• Keen interest in SEA art history
• Proficient in Microsoft Office Applications 
• Thorough knowledge and appreciation for the artist represented by the Gallery
• Must possess self-discipline and able to multitask
• Must be highly independent and resourceful and have good organisational skills
• Able to withstand work pressure 
• Possess good communication skills
• Able to correspond in writing with customers, suppliers and internal staff
• Able to work on weekends and at after-hour events
• Ability to treat sensitive information with appropriate discretion
• Punctuality in all aspects of the position

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience. Please send all application materials to art@gajahgallery.com.

Gallery Assistant
Design & Exhibition Management

Location: Philippines
Reports To: Gallery Executive – Design
Subordinates: Gallery Interns – Design
Job Category: Assistant
Job Type: Full Time

JOB SUMMARY

The Gallery Assistant – Design is responsible in assisting Gallery Executive-Design in all areas of graphics and design needs for the Gallery. This includes creating visually compelling and effective marketing assets.

A wide degree of creativity and latitude is expected.

DUTIES & RESPONSIBILITIES
Design

• Conceptualise and execute design for all exhibitions, fairs, projects, consisting of publications, posters, social media, etc
• Assist with the technical aspects of multimedia and installation artworks such as creating instructional manuals
• Ensure consistency in branding across all design assets and platforms, maintaining a cohesive and recognizable brand image
• Manage multiple projects simultaneously, adhering to project timelines and deadlines while maintaining attention to detail and quality.
• Assist with any other design requirements

Exhibition Management

• Assist in the organisation of Philippine based exhibition from inception to completion
• Assist with the supervising the handling/packing/installation of artworks for shipping/installation
• Responsible for technical support and daily operations in relation to all exhibitions at the Gallery locally and internationally
• Coordinate general exhibition matters
• Assist with Gallery’s yearly Art Fair Philippine participation, to be onsite for the whole week
• Participate in brainstorming sessions and contribute creative ideas to gallery projects and activities

Administrative

• Manage daily administrative and project management tasks to support gallery team
• Supervise design interns and monitor their projects
• Provide general support to colleagues and guests
• Provide information by answering general questions and requests
• Carry out administrative duties when necessary 
• Handle sensitive information in a confidential manner 

JOB HOLDER’S SPECIFICATIONS

• Possess a degree or diploma in Design or Arts Management
• Proficient in Microsoft Office Applications and a knowledge of Abode Applications primarily Photoshop, InDesign and Illustrator 
• Thorough knowledge and appreciation for the artist represented by the Gallery
• Must possess self-discipline 
• Must be highly independent and resourceful
• Able to withstand work pressure and customer’s demands
• Possess excellent written and verbal communication skills
• Able to correspond in writing with customers, suppliers and internal staff
• Able to work on weekend and at after hour events
• Able to travel to international art fairs
• Ability to treat sensitive information with appropriate discretion
• Punctuality in all aspects of the position
• Dress Code: Smart Casual

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience. Please send all application materials to art@gajahgallery.com.

Gallery Assistant
Assistant to Manager

Location: Singapore
Reports To: Gallery Manager and Owner
Job Category: Assistant
Job Type: Full Time

JOB SUMMARY

The Gallery Assistant – Assistant to Manager is to provide full administrative and secretarial support at a senior level to the Gallery Manager and Owner to ensure the smooth management of their day-to-day affairs, and most effective use of their time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate, especially in the Director’s absence.

A wide degree of creativity and latitude is expected.

DUTIES & RESPONSIBILITIES
Assistant to Manager

• Provide general administrative support to Gallery Manager and Owner
• Correspond with artist, clients and vendors on behalf of senior administrative staff
• Second IC for projects that Gallery Manager oversees
• Assist artist with proposal submissions for biennale/residencies 
• Assist Gallery with proposal submissions for funding
• Assist in sourcing of new artist and artworks
• Assist Finance department in collection of payments

Customer Relationship

• Conduct VIP tours to clients, artist, museum curators, scholars and as needed
• Ensure all visitors to the Gallery have a pleasant experience – by maintaining the cleanliness of the Gallery, providing accurate price lists and artist information, giving gallery tours and generally creating a welcoming environment
• Convert first time clients into repeat customer
• Maintain up to date and comprehensive client information
• Build customer service relationship for effective and comprehensive coverage
• Update Gallery Manager daily on customer’s general business

Administrative

• Develop and maintain a filing system
• Order office supplies
• Provide general support to visitors
• Provide information by answering general questions and requests
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Handle sensitive information in a confidential manner
• Oversee and supervise the work of junior staff

JOB HOLDER’S SPECIFICATIONS

• Possess a degree or diploma preferably in Arts Management or Arts History
• Proficient in Microsoft Office Applications and a basic knowledge of Abode Applications primarily Photoshop, Indesign and Illustrator 
• Thorough knowledge and appreciation for the artist represented by the Gallery
• Must possess self-discipline 
• Must be highly independent and resourceful
• Able to withstand work pressure and customer’s demands
• Possess excellent written and verbal communication skills
• Able to correspond in writing with customers, suppliers and internal staff
• Able to work on weekend and at after hour events
• Able to travel to international art fairs
• Ability to treat sensitive information with appropriate discretion
• Punctuality in all aspects of the position
• Dress Code: Smart Casual

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience. Please send all application materials to art@gajahgallery.com.