Locations
Singapore
Job Category
Assistant
Job Type
Fulltime
Organisational Relationship
Reporting
Gallery Manager & Owner
Job Summary
The Gallery Assistant – Assistant to Manager is to provide full administrative and secretarial support at a senior level to the Gallery Manager and Owner to ensure the smooth management of their day-to-day affairs, and most effective use of their time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate, especially in the Director’s absence.
A wide degree of creativity and latitude is expected.
Duties & Responsibilities
Assistant to Manager
- Conceptualise and execute design for all exhibitions, fairs, projects, consisting of publications, posters, social media, etc
- Assist with the technical aspects of multimedia and installation artworks such as creating instructional manuals
- Ensure consistency in branding across all design assets and platforms, maintaining a cohesive and recognizable brand image
- Manage multiple projects simultaneously, adhering to project timelines and deadlines while maintaining attention to detail and quality
- Assist with any other design requirements
Exhibition Management
- Assist in the organisation of Philippine based exhibition from inception to completion
- Assist with the supervising the handling/packing/installation of artworks for shipping/installation
- Responsible for technical support and daily operations in relation to all exhibitions at the Gallery locally and internationally
- Coordinate general exhibition matters
- Assist with Gallery’s yearly Art Fair Philippine participation, to be onsite for the whole week
- Participate in brainstorming sessions and contribute creative ideas to gallery projects and activities
Administrative
- Manage daily administrative and project management tasks to support gallery team
- Supervise design interns and monitor their projects
- Provide general support to colleagues and guests
- Provide information by answering general questions and requests
- Carry out administrative duties when necessary
- Handle sensitive information in a confidential manner
Job Holder’s Specifications
Essential
- Possess a degree or diploma in Design or Arts Management
- Proficient in Microsoft Office Applications and a knowledge of Abode Applications primarily Photoshop, InDesign and Illustrator
- Thorough knowledge and appreciation for the artist represented by the Gallery
- Must possess self-discipline
- Must be highly independent and resourceful
- Able to withstand work pressure and customer’s demands
- Possess excellent written and verbal communication skills
- Able to correspond in writing with customers, suppliers and internal staff
- Able to work on weekend and at after hour events
- Able to travel to international art fairs
- Ability to treat sensitive information with appropriate discretion
- Punctuality in all aspects of the position
Additional Information
Dress Code
Smart Casual
How to Apply
Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience. Please send all application materials to art@gajahgallery.com